Privacy Policy

Griffin Consulting Services Inc.

Privacy Policy

For candidates, employers, website visitors, and other users of Griffin Consulting Services Inc.

Last updated: July 1, 2026

This Privacy Policy explains how Griffin Consulting Services Inc. collects, uses, discloses, stores, and protects personal information in connection with our recruitment services, website, communications, and related business activities.

This Policy is intended to support transparent privacy practices under Canadian privacy principles, including accountability, identifying purposes, consent, limiting collection, safeguards, access, and challenging compliance.

1. Scope of this Policy

This Policy applies to personal information that we collect from candidates, job seekers, employees or prospective employees, employers, clients, business contacts, website visitors, and other individuals who interact with Griffin Consulting Services Inc. through our website, email, phone, forms, job postings, social media, or recruitment activities.

This Policy does not apply to third-party websites, platforms, or services that may be linked from our website. Those third parties are responsible for their own privacy practices.

2. Personal information we may collect

• Identity and contact information, such as name, phone number, email address, city, province, country, and preferred contact method.
• Candidate and recruitment information, such as resumes, cover letters, work history, education, certifications, licences, professional credentials, skills, salary expectations, availability, references, interview notes, assessment results, and communications with our team.
• Work authorization and compliance information, where relevant to a role or client requirement, such as eligibility to work, immigration or permit status, and documentation needed to assess lawful recruitment or placement requirements.
• Employer and client information, such as company name, business contact details, hiring requirements, job descriptions, compensation ranges, interview feedback, billing information, and service records.
• Website and technical information, such as IP address, browser type, device information, pages visited, referral source, cookies, analytics data, and other usage information.
• Communications and marketing preferences, such as newsletter subscriptions, enquiries, unsubscribe choices, and consent records.

3. How we collect information

We may collect personal information directly from you when you submit a resume, apply for a job, complete a form, create an account, contact us, speak with a recruiter, attend an interview, or otherwise communicate with us.

We may also collect information from employers, clients, references, public professional profiles, job boards, social media platforms, business directories, background or credential verification providers where applicable, and other lawful recruitment sources.

4. Purposes for using personal information

• To assess candidate suitability for current or future roles.
• To communicate with candidates, employers, clients, and business contacts.
• To match candidates with job opportunities and introduce candidates to employers or clients where appropriate.
• To manage job postings, applications, interviews, offers, onboarding, and related recruitment processes.
• To verify qualifications, credentials, references, or work authorization where required and lawful.
• To provide employer services, candidate search, recruitment consulting, and related business services.
• To administer our website, improve user experience, analyze website performance, and maintain security.
• To send service updates, recruitment communications, and commercial electronic messages where permitted by law.
• To comply with legal, regulatory, tax, accounting, contractual, and recordkeeping obligations.
• To prevent fraud, misuse, unauthorized access, or other unlawful activity.

5. Consent

We collect, use, and disclose personal information with consent, unless otherwise permitted or required by law. Consent may be express or implied depending on the circumstances and the sensitivity of the information.

By submitting your resume, application, candidate profile, enquiry, or other information to Griffin Consulting Services Inc., you consent to our use of that information for recruitment, employment matching, client servicing, and related purposes described in this Policy.

You may withdraw consent at any time by contacting us. Withdrawal of consent may limit our ability to provide recruitment services, submit your profile to employers, maintain an active candidate record, or respond to an enquiry.

6. Disclosure of personal information

We do not sell personal information. We may disclose personal information only as reasonably necessary for recruitment, business, service, compliance, or legal purposes, including to:

• Employers, clients, hiring managers, and authorized representatives for recruitment and placement purposes.
• Candidates, where employer information is needed to assess a job opportunity or participate in a hiring process.
• Service providers that help us operate our website, email, applicant tracking, cloud storage, analytics, billing, communications, screening, or business systems.
• Professional advisers, insurers, auditors, accountants, legal counsel, and regulators where required for business, compliance, or legal purposes.
• Government, law enforcement, courts, tribunals, or regulatory bodies where disclosure is required or permitted by law.
• A successor organization in connection with a proposed or completed merger, acquisition, restructuring, financing, or sale of business assets, subject to appropriate safeguards.

7. Cross-border processing and service providers

Some service providers or technology platforms we use may store or process information outside Ontario or outside Canada. Where information is processed outside Canada, it may be subject to the laws of the jurisdiction where it is located.

We take reasonable steps to use service providers that apply appropriate privacy and security safeguards.

8. Retention

We keep personal information only as long as necessary for the purposes for which it was collected, including recruitment, candidate matching, client servicing, business administration, dispute resolution, legal compliance, accounting, tax, audit, and recordkeeping requirements.

Candidate records may be retained for future opportunities unless you ask us to delete or deactivate your profile, subject to legal or business retention requirements.

9. Safeguards

We use reasonable administrative, technical, and physical safeguards appropriate to the sensitivity of the personal information we hold. Safeguards may include access controls, password protection, secure storage, staff confidentiality expectations, limited access on a need-to-know basis, and secure disposal practices.

No method of transmission or storage is completely secure. We cannot guarantee absolute security, but we take reasonable steps to protect information under our control.

10. Accuracy and updates

We rely on candidates, employers, and other users to provide accurate, complete, and current information. You may contact us to update or correct your personal information.

11. Access, correction, and privacy questions

You may request access to personal information we hold about you, ask us to correct it, withdraw consent, or ask questions about our privacy practices by contacting us at admin@griffincsinc.com.

We may need to verify your identity before processing a request. In some cases, access or deletion may be limited where required or permitted by law, including where information relates to another person, a legal claim, an investigation, or business records that must be retained.

12. Commercial electronic messages

We may send recruitment updates, job opportunities, employer outreach, newsletters, service information, or other commercial electronic messages where we have consent or another lawful basis to do so. Our messages will identify Griffin Consulting Services Inc. and provide a way to contact us or unsubscribe where required.

13. Cookies and analytics

Our website may use cookies, analytics, pixels, server logs, and similar technologies to operate the website, remember preferences, understand traffic, improve content, and support security. You may adjust browser settings to block or delete cookies, but some website features may not function properly.

14. Minors

Our recruitment services are intended for individuals who are legally able to seek employment and provide personal information for recruitment purposes. We do not knowingly collect personal information from children for unrelated marketing purposes.

15. Changes to this Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with a revised last updated date. Continued use of our website or services after an update means the updated Policy applies.

16. Contact

Privacy questions, access requests, correction requests, consent withdrawals, and complaints may be sent to: